We are seeking a highly organized Administrative Coordinator to support our management team. You will handle the essential day-to-day operations that keep our restaurant and bar running smoothly, from vendor relations to HR support, ensuring our leadership can focus on delivering an elite guest experience.
Key Responsibilities
- Financial Support: Manage daily sales reconciliation, process invoices, and assist with accounts payable/receivable.
- Vendor Management: Act as the primary point of contact for liquor distributors, linen services, and maintenance contractors; track deliveries and resolve billing discrepancies.
- Human Resources: Maintain employee files, assist with onboarding new hires, and manage weekly payroll processing.
- Compliance: Ensure all NJ health permits, liquor licenses, and insurance documentation are up to date and filed correctly.
- General Ops: Order office and restaurant supplies, manage the general email inbox, and coordinate private event inquiries with the Events Manager.
Requirements
- Experience: 2+ years in an administrative role, preferably within the hospitality or food & beverage industry.
- Technical Skills: Proficiency in Microsoft Office (Excel is a must) and familiarity with POS systems (e.g., Toast, Aloha) or accounting software (QuickBooks).
- Communication: Professional verbal and written skills; bilingual (English/Spanish) is a significant advantage given the cuisine and culture.
- Organization: Ability to multitask in a fast-paced environment with high attention to detail.